VENDORS

Please review carefully.

1. TIMES FOR SET-UP: You may set up your space from August 12th - August 16th, 2026. Set up MUST be completed by 3:00pm on Sunday, August 16th. All vehicles (including golf carts, etc.) must be removed from the Fairgrounds by 3:00pm on Sunday, August 16th, 2026.

2. EXHIBIT SPACE: All spaces will be marked with lines. Your exhibit must be contained within the boundaries of your rental space. This includes hitches, awnings, tent stakes, advertising, etc. All roadways, walkways, and fire lanes need to be kept clear. Please be considerate of your neighbor. The Harford Fair is not responsible for where any tents are placed by outside tent companies. Vendors are responsible for proper placement of their tents.

3. HOURS: You must MAN YOUR SPACE from 10:00am to 10:00pm Monday through Thursday, and 10:00am to 11:00pm on Friday and Saturday. Failure to adhere to these hours is cause for not being invited back next year. No vehicles will be allowed on the fairgrounds for tear down until 12:00 midnight on Sunday, August 22nd, 2026.

4. LIABILITY INSURANCE: A Certificate of Insurance is required, naming the Harford Agricultural Society, 485 Fair Hill Road, New Milford, PA 18834 as Certificate Holder or Additional Insured with an expiration date through August 22nd, 2026. Required coverage is a minimum of $1,000,000.00 for each occurrence and the same for the aggregate. If you do not have your own policy, insurance may be purchased through the Harford Agricultural Society.

5. LOCATION: If you want to request a space change, you must notify the Commercial Space Secretary in writing. The Harford Agricultural Society reserves the right to approve the final placement of space renters/vendors. There is NO guarantee of exclusivity of products or services on any area of the fairgrounds.

6. CAMPERS: Camping Rules and Reservation Forms are available online at www.harfordfair.com. Please submit completed form to Harford Agricultural Society, 485 Fair Hill Road, New Milford, PA 18834, prior to July 1st. Camping fees are NOT included in the Vendor Fees and must be paid separately. Payment must accompany the camping form to reserve a space.

7. ELECTRICITY AND SUPPLIES: A $50.00 fee for all vendor hookups to electrical service during the Harford Fair will be included with your invoice. An electric permit will be issued and must be posted within your space during the Harford Fair. Outside renters must provide their own 50’ extension cord - #14 or heavier wire. Space renters/vendors are responsible for lights within their space, extension cords, adapters, tables, tools, brooms, etc.

8. SUPPLY/INVENTORY: To restock your space during the fair with a vehicle, your vehicle (including golf carts etc.) must be on and off the fairgrounds before 10:00am each day. This will be strictly enforced. Vendors will be responsible for moving their own inventory. Office staff and equipment are not available for delivery of inventory to your booth. If you intend to use an ATV, UTV or Golf Cart to restock, please provide a copy of that vehicle’s insurance to the Secretary’s Office before entering the grounds with it. There will be a designated trailer lot for supply trailers to park in. Once your trailer is unloaded, you are asked to move it to the designated trailer lot and park it there for the remainder of the week.

9. FIRE EXTINGUISHERS: All space renters/vendors are required to have an approved fire extinguisher in their space.

10. GARBAGE: You need to cooperate in keeping your area free from litter. All trash will now be put in bags in the trash barrels. If you have a large amount of trash, please place the neatly tied bags in a discreet location to be collected by the Garbology Crews. If you have a small amount of trash daily, you can pull your bag and leave it by your booth after closing each evening. The bag will be collected by the Garbology Crew before morning opening.

11. APPROVAL: All space renters/vendors must be approved by the Board of Directors and provide insurance. Assigned spaces may NOT be shared or sub-let without prior approval by the Board of Directors.

12. DOGS: Dogs are not allowed on the fairgrounds. Exception: dogs involved in a scheduled exhibit, scheduled entertainment, or used as a service animal.

13. SALES:
a. Objectionable materials may not be sold on the fairgrounds. Examples: obscene materials and large knives. No knife with a blade length of greater than 5” may be sold. The Harford Agricultural Society reserves the right to determine what is obscene or objectionable.
b. All sales and promotions must be conducted from your space. Roaming the grounds to sell or hand out materials is not allowed. Posters and decorations need to be confined to the space rented.
c. A space renter/vendor may not undersell any item sold by The Harford Agricultural Society.
d. The Harford Agricultural Society reserves the right to determine the number of promotional announcements and winners of drawings during the Fair. Announcements will be limited to three per day and three winners per announcement. It is your responsibility to notify winners.
e. Stuffed toys and quilts are regulated and require testing and a license. This applies to those which are homemade.
f. No food or drink items will be sold by any vendor unless they are a designated food vendor and have been authorized by the Board of Directors of the Harford Agricultural Society.

14. SMOKING: No smoking or vaping is allowed in BUILDINGS, BARNS, TENTS, and OR CONTAINED STRUCTURES on the grounds of the Harford Agricultural Society.

15. DEPOSIT: A non-refundable $60.00 deposit is required by March 1st to reserve your space. Full payment is due by July 10th, 2026. New vendor applicants – there is no fee due until you are notified of acceptance.

16. SECURITY: Personnel will be on the Fairgrounds from Wednesday, August 12th, 2026 through Saturday, August 22nd, 2026.

17. ALL RULES AND FEES ARE SUBJECT TO CHANGE.

Any infractions of the rules may lead to expulsion from the grounds and/or not being invited back. No space renter/vendor is guaranteed a space from one year to the next year. Invitations to our fair are reviewed yearly. We do not offer any guarantee of exclusivity of products or services on any area of the fairgrounds.

2026 HARFORD FAIR DATES: AUGUST 17th-22nd, 2026